Renting a car through MIT

Rental car costs should be split among trip participants. MITOC will not reimburse rental cars unless they are on the budget. To request a vote on a budget item, email mitoc-bod@mit.edu well in advance of your trip.

For official MITOC trips, MIT students, faculty, and staff are eligible to use MIT's corporate agreements with Avis and Budget for business travelers. Renting this way:

1. offers a discounted rental rate
2. waives the requirement that the renter be at least 25
3. provides insurance coverage against both liability and physical damage

To qualify, the trip must have been registered on the trips website which automatically registers it with Student Organizations, Leadership and Engagement. Contact mitoc-bursar@mit.edu if you have any questions.

See the Vice President of Finance's guidelines to booking ground transportation and MIT Office of Insurance's rental policy for more details.

Make sure to decline liability and collision/physical damage coverage when reserving or picking up the vehicle.

Note: MIT affiliates may also receive discounts for "personal/leisure" trips when renting through Avis and Budget. See the links above for more details. Sorry, but independent trips with MITOC gear don’t qualify for car rental discounts for non-MIT affiliates.

Car-sharing services

If using a car sharing service such as Zipcar, be aware that the mileage included in the hourly/daily rate is often less than the round-trip distance to and from out-of-state trailheads frequently visited by MITOC, which may result in additional charges.