Personal Information, Privacy

You may wish to read MITOC's privacy policy

Why do you need my personal information?

We will occasionally share your name, email address, and car description with other participants for trip-planning purposes.

In the event of an emergency, your medical information may be used to:

  • Render first aid
  • Notify an emergency contact
  • Describe a missing trip's cars to search-and-rescue teams

We are required to share your name, email address, and cell phone number with Student Organizations, Leadership and Engagement for official club trips.

Who can view my information?

Your name and email address are displayed ubiquitously throughout the system, but never on a public-facing page.

Only trip leaders can see your medical information. No other participants can see your medical information.

In the case of an emergency, we may share your information with the appropriate authorities.

How long do you store my medical information?

We routinely delete all medical information for participants who are not active in the club. If you graduate MIT, move away from Boston, or otherwise just cease being involved in MITOC, we will automatically remove all traces of your medical information from our system.

Is my information confidential?

Yes. If any aspect of your medical history pertains to a trip you're signed up for, a trip leader will approach you to discuss the issue in private.

How secure is my information?

We use encryption across the site to ensure secure transmission of personal information. We store your information behind a Virtual Private Cloud (VPC).

If you have specific questions or concerns, feel free to contact David Cain.

What if I prefer not to disclose my history?

You can always choose to discuss any medical issues in private with your trip leaders. Please be sure to bring up any pertinent medical information before your trip.

What information does MITOC store about me?

You can download a complete, current archive of all information MITOC stores about you in JSON format.